HydraIssues

Onboarding for contractor Tommaso Simonini (tommaso.simonini.work@gmail.com) to the Rupelmonde Castle Viewer Unreal project in Perforce.

Done already (2026-08-03):

• Perforce account created: user tommaso, dedicated group RupelmondeContrib, write access scoped to //rupelmondecastleviewer/... only (freed a license seat by removing dormant nils-yondr).
• Project already updated to latest revision in CL 93 (UE 5.5, PixelStreaming, + SourceArt/ Blender file).

Status: emails sent 2026-08-03. Password redacted from this issue post-send.

⚠️ Email 2 contains the Perforce password — send to Tommaso ONLY (no CC), and consider rotating the password after first login.

EMAIL 1 — Onboarding

To: tommaso.simonini.work@gmail.com
Cc: cederik@executxr.com, cederik@experiencenet.com, sam.versele@meetinflanders.com
Subject: Perforce access — Rupelmonde Castle Viewer (Unreal project)

Hi Tommaso,

Welcome aboard. You now have access to the Rupelmonde Castle Viewer Unreal project in our Perforce (Helix Core) server. Everything you need to get started is below — I've assumed you're new to Perforce, so it's step-by-step.

Your account

• Server (P4PORT): ssl:perforce.visitflanders.experiencenet.com:1666
• Username: tommaso
• Password: sent to you separately (direct email, not in this thread)
• Your access is scoped to the rupelmondecastleviewer depot.

What's in the depot

• Stream: //rupelmondecastleviewer/main — the Unreal project lives in the RupelmondeUE/ folder (UE 5.5).
• RupelmondeUE/SourceArt/Rupelmonde_Castle_Main_V04.blend — the Blender source for the castle.

Getting started (P4V, the visual client)

1. Download Helix Visual Client (P4V) and the command-line P4 from https://www.perforce.com/downloads/helix-visual-client-p4v
2. Open P4V → Connection → Open Connection. Server: ssl:perforce.visitflanders.experiencenet.com:1666, User: tommaso. Accept/trust the SSL fingerprint when prompted, then enter your password.
3. Create a workspace from the stream //rupelmondecastleviewer/main, with a workspace root on a local drive that has ~40 GB free.
4. Right-click the stream → Get Latest Revision to sync the project (~18 GB, first sync takes a while).
5. Open RupelmondeUE/Rupelmonde.uproject in Unreal Engine 5.5.

Working with Unreal + Perforce

• In UE: Edit → Revision Control → Connect, choose Perforce, and it'll pick up your workspace. This lets you check out / submit assets from inside the editor.
• Binary assets (.uasset/.umap) use exclusive check-out — check them out before editing so two people don't edit the same asset at once.
• Please don't commit build output (Binaries/, Build/, Intermediate/, Saved/, DerivedDataCache/) — only source, Content, Config, and Plugins belong in Perforce.

Sam (customer) and Cederik are on CC for visibility. Shout if you hit any snag connecting and we'll get you unblocked.

Best,
Cederik

EMAIL 2 — Password (send to Tommaso ONLY, no CC)

To: tommaso.simonini.work@gmail.com
Subject: Your Perforce password

Hi Tommaso,

Following the onboarding email, here are your Perforce credentials:

• Username: tommaso
• Password: «REDACTED — delivered to Tommaso privately; emails sent 2026-08-03»

You can change it anytime after logging in with p4 passwd (or in P4V: Connection → Change Password). Please keep this private.

Best,
Cederik